Apply for a Senior Secretary Position at the Department of Defence (Grade 12 Entry-Level Job)
Position Details:
- Company: Department of Defence
- Job Title: Senior Secretary
- Location: Pretoria, South Africa
- Salary: R216,417 – R254,928 per annum (Level 5)
- Closing Date: 28 February 2025
Minimum Requirements:
✅ Education:
- A Grade 12 certificate (NQF 4) or equivalent is required.
- A post-matric qualification in administration or a related field is an added advantage.
✅ Experience & Skills:
- Prior experience in administrative/secretarial duties, including office asset management, procurement, and stationery control, is advantageous.
- Computer literacy (MS Office proficiency).
- Strong communication and interpersonal skills.
- Good telephone etiquette and ability to multitask efficiently.
- Time management, reliability, and adaptability.
- Ability to work under pressure and handle confidential tasks professionally.
Key Responsibilities:
📌 Secretarial & Administrative Support:
- Provide efficient secretarial services to the Director.
- Type various documents, including agendas, memos, letters, and reports.
- Take minutes during meetings and ensure accurate record-keeping.
📌 Diary & Correspondence Management:
- Maintain and update the Director’s diary.
- Manage correspondence, control files, and telephone calls.
- Remind the Director of scheduled meetings and deadlines.
📌 Logistics & Office Management:
- Arrange meetings, appointments, flights, accommodation, and transport.
- Ensure the Director receives agendas and minutes on time.
- Handle visitor reception and authorizations.
- Maintain office cleanliness and inventory records.
- Oversee procurement for office requirements.
How to Apply
📍 Required Documents:
- A completed and signed Z83 application form (available at any Public Service Department or the DPSA website).
- A detailed Curriculum Vitae (CV) outlining qualifications, experience, and competencies.
📍 Submission Methods:
✅ By Post:
Financial Management Division, DFSS, Career Management Section, Private Bag X137, Pretoria, 0001
✅ By Email:
📧 Tshepo.Magau@dod.mil.za
✅ Hand Delivery (Pretoria Applicants Only):
📍 Poynton Building, 195 Bosman Street, Pretoria (Drop application in wooden post box number 5 at Reception).
🚨 Application Deadline: 28 February 2025
Why Apply?
This is a great entry-level opportunity for candidates with strong administrative skills who are looking to gain experience in a government department. If you meet the qualifications and are eager to work in a professional and structured environment, apply before the deadline! 🚀
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